Bierman Autism Centers

Bierman Autism Centers HIPAA Notice of Privacy Practices

Your Information. Your Rights. Our Responsibilities.

 

Notice of Privacy Practices of Bierman Autism Centers

THIS NOTICE DESCRIBES:

  • HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED
  • YOUR RIGHTS WITH RESPECT TO YOUR HEALTH INFORMATION
  • HOW TO FILE A COMPLAINT CONCERNING A VIOLATION OF THE PRIVACY OR SECURITY OF YOUR HEALTH INFORMATION, OR OF YOUR RIGHTS CONCERNING YOUR INFORMATION

PLEASE REVIEW IT CAREFULLY

You have a right to a copy of this notice (in paper or electronic form) and to discuss it with our privacy officer at compliance@biermanautism.com if you have any questions.

In this notice, “your health information” means the records Bierman Autism Centers creates and maintains about your care, including assessment results, treatment plans, progress notes, and billing records.

 

Your Rights

You have the right to:

  • Get a copy of your health and treatment records
  • Request corrections to your records
  • Request restrictions on how we use or share your information
  • Get a list of those with whom we have shared your information
  • Get a copy of this privacy notice
  • Choose someone to act for you
  • File a complaint if you believe your privacy rights have been violated

 

Your Choices

With your consent, we can use and share your information to:

  • Treat you and coordinate your care
  • Run our organization and improve services
  • Bill for our services
  • Share information with family members or caregivers you designate
  • Communicate with you about programs or services we offer

 

Our Uses and Disclosures

We may use and share your information without your authorization as we:

  • Help with public health and safety issues
  • Respond to medical emergencies
  • Comply with law enforcement or legal requirements
  • Respond to audits and evaluations

In all these circumstances, we are required to protect your information and limit how we use and share it.

 

Your Rights

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.

Get a copy of your health and treatment records

  • You can ask to see or get an electronic or paper copy of your medical and treatment records and other health information we have about you. Ask us how to do this.
  • We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.

Ask us to correct your health and treatment records

  • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
  • We may say “no” to your request, but we will tell you why in writing within 60 days.

Request restrictions on use and disclosure

  • You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
  • If you pay for a service out-of-pocket in full, you can ask us not to share that information for the purpose of payment with your health insurer. We will say “yes” unless a law requires us to share that information.

Get a list of those with whom we have shared your information

  • You can ask for a list (accounting) of the times we have shared your health information, who we shared it with, and why.
  • We will include all disclosures except those about treatment, payment, and health care operations, and certain other disclosures (such as those you asked us to make). We will provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

Get a copy of this privacy notice

You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

Choose someone to act for you

  • If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • We will make sure the person has this authority and can act for you before we take any action.

File a complaint if you feel your rights are violated

  • You can complain if you feel we have violated your rights by contacting us using the information on page 1 of this notice.
  • You can file a complaint with the U.S. Department of Health and Human Services’ Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting https://www.hhs.gov/hipaa/filing-a-complaint/index.html
  • We will not retaliate against you for filing a complaint.

 

Your Choices

With your consent, we typically use or share your health information in the following ways.

Treat you

We can use your health information and share it with other professionals who are treating you.

Example: A physician treating your child asks our clinical team about current therapy goals and progress to coordinate care. We ask that you sign a release of information for your child’s primary care physician at the start of treatment.

Run our organization

We can use and share your health information to run our centers, improve your care, and contact you when necessary.

Example: We use health information to manage your treatment plan and evaluate whether our services are effective.

Bill for your services

We can use and share your health information to bill and get payment from health plans or other entities.

Example: We provide information about your child’s diagnosis and services to your health insurance plan so it will pay for your services.

With your authorization, we may also use and share your information to:

  • Share information with specific individuals you name in a written authorization
  • Communicate with family members or caregivers involved in your or your child’s care
  • Contact you about programs, events, or services we believe may be of interest to you (you may opt out at any time)

You can choose someone to act for you

  • If someone has authority to act as your personal representative, for example, a parent or legal guardian of a minor client, that person can exercise your rights and make choices about health information.
  • We will verify the person has this authority before we take any action.

 

Our Uses and Disclosures

How else can we use or share your health information?

We are allowed or required to share your information in certain ways without your authorization, usually in ways that contribute to the public good, such as public health. We must meet many conditions in the law before we can share your information for these purposes.

For medical emergencies

We can share your information during a medical emergency with the personnel and health care providers responding to your emergency, even when you are unable to consent because of the emergency.

Report suspected child abuse or neglect

We are required by law to report suspected child abuse or neglect to the appropriate authorities. We will only report the information required by law.

Respond to audits and program evaluations

We can use or share your information to improve the quality of our services, obtain credentials, and cooperate with oversight agencies for activities authorized by law.

Respond to legal proceedings and court orders

  • We will not share your health information in any civil, criminal, administrative, or legislative proceeding against you without your written authorization or a court order.
  • We will only respond to a court order if it is accompanied by appropriate legal mandate.

 

Our Responsibilities

  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described in this notice unless you tell us we can in writing. If you tell us we can, you may change your mind at any time.

 

Changes to the Terms of this Notice

We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request at any of our centers and on our website at biermanautism.com.

 

Effective Date

This notice is effective as of June 14, 2026.

 

Contact Us

If you have questions about this notice or our privacy practices, please contact our Privacy Officer:

Bierman Autism Centers

Email: compliance@biermanautism.com

Website: www.biermanautism.com